School Operations Associate

Brass City Charter School Waterbury, CT

Job Type

Full-time, 12 month position, 40 hours per week 

About Us

We are a dynamic and forward-thinking grades PK-8 charter school committed to providing an exceptional educational experience to our diverse student body while also fostering an environment that nurtures growth and creativity. We are seeking a meticulous and dedicated Operations Associate who shares our passion for education and operational efficiency to join our dynamic team.

Key Responsibilities

School operations includes: finance, facilities maintenance, school nutrition program, student transportation, student records administration, student attendance, personnel/HR, legal compliance, State reporting, grant administration, purchasing, and more. While you will not have primary responsibility for most of these areas, you will work as part of a team that may require your assistance in any of them. We do not have "routine" days in operations; every day is different, and you must be willing and able to take on a variety of duties as needed.

That being said, the operations associate will have the following responsibilities:

1. Oversee the school information system and student records, including student attendance tracking and reporting:

- Accurately input and maintain student records in Alma, our Student Information System, ensuring completeness and adherence to school policies.

- Monitor daily student attendance and generate reports for faculty, administrators, and external agencies as required.

- Collaborate with teachers, parents, and administrative staff to address attendance-related issues and provide support where needed.

- Assist in the development and implementation of attendance improvement initiatives and interventions.

- Protect the privacy and confidentiality of student records in compliance with FERPA and other applicable regulations.

2. Work closely with Chief Operating/Financial Officer to streamline processes and enhance school operations.

- Collaborate on a review/revision of school operational policies and procedures.

- Oversee implementation and expansion of new operations management software.

- Prepare reports for funders, grantors, Board of Directors, or school leaders as required.

- Crosstrain with other members of the Operations team; provide backup when needed.

- Assume responsibility for Accounts Payable process.

- Attend training sessions to stay updated on compliance requirements.

- Other duties/responsibilities to be determined depending upon the unique strengths and interests of the person hired to fill this role. 

Qualifications

- Strong commitment to the school’s mission and educational philosophy.

- Bachelor’s degree in business administration, educational administration, accounting, or a related field.

- Experience in school operations, particularly with the use of Student Information Systems, strongly preferred.

- Understanding of bookkeeping/accounting fundamentals. 

- Strong analytical skills with a detail-oriented and organized approach to problem-solving.

- Ability to manage large datasets accurately.

- Ability to work independently and collaboratively in a fast-paced environment. Quick learner.

- Understanding of confidentiality and data protection standards.

- Tech savvy and comfortable with learning new technology.

- Proficiency in Google Suite and/or MS Office Suite.

- Excellent communication and interpersonal skills.

- Strong work ethic and good attendance record.

Why Join Us

- Be a part of an innovative school that values academic excellence and community.

- Competitive salary and comprehensive benefits package.

- Generous time off policy.

- Opportunity for professional growth and development.

- Work in a collaborative and supportive environment.

How to Apply

Interested candidates should submit a resume and cover letter detailing their qualifications and interest in this position. Resumes will be accepted until the position is filled.

If you don’t check off every box, but you check off most of them and are ready, willing, and able to learn the rest, please feel free to apply (and convince us in your cover letter why you are a good fit for the position!)

We will be reviewing resumes and scheduling interviews immediately, with an anticipated start date of January 7, 2026 – when school resumes after the holiday break. Earlier start date is possible.

Brass City Charter School is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.